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Accountant - Building and Construction Industry

London

Date of publication: 08-05-2019
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On behalf of our client, an International renowned furniture brand, famous for its tailor-made furniture packages to the commercial, residential and retail sectors. With a Flagship store in every major city; In Job UK & Ireland are looking for a

ACCOUNTANT

To assist the Finance Director in all accountancy procedures including the preparation of all the accounts and ad-hoc duties.

Purchase Ledger in its entirety:

  • Processing all incoming invoices via post and email matching them against our purchase orders or processing them against the appropriate overhead codes. Sending the invoices out for authorisation, chasing them up for the MD’s authorisation awaiting payment;
  • Preparing and processing weekly supplier pay runs;
  • Processing and coding up all labour timesheets on a weekly basis from the Warehouse Manager and Project Managers for payment at breakneck speed so that they may be paid on time;
  • Processing Staff Expenses;
  • Processing Barclaycard expenditure and reconciliation;
  • Balance month end;
  • Analyse all expenditure in detail against the budget on a monthly basis.

Credit Control:

  • Update sheet on a weekly  basis adding all new invoices and any comments about forthcoming payments and notifying sales staff if there are problems with the invoices that have been sent out;
  • Chase overdue accounts either by phone or email, sending out copy invoices with statements;
  • Making a note every time someone pays on the sheet.

Cash Flow:

  • Update sheet on a weekly basis adding all new invoices and predicting when these might be paid. Adding all payments, supplier & regular payments such as overheads, rent, salaries etc. Balance the cash flow sheets once a week with the bank statement.

Order Processing:

  • Keeper of Gateway of the Sales Order Processing (monitoring SOR Email inbox on an hourly basis) – checking and passing sales orders from the sales team to Gary for processing. Checking to make sure all orders are accompanied by a Purchase Order and picking up any instructions for invoicing;
  • Process all labour orders; uplift order, set up project number and send SOC to appropriate sales person and warehouse;
  • Process all Retail ex-display orders; uplift order and raise the sales invoice;
  • Process all Retail deposit payments, making sure these are entered onto the SOC once Gary has raised the order, producing a deposit invoice;
  • Alerting Warehouse once a retail customer has paid by processing and sending him the delivery  note advising him so a delivery date can be established;
  • Raise sales invoices once product has been delivered or labour services have happened;
  • Update order entry with all ex-display orders and labour orders;
  • Enter all sales invoice numbers onto order entry to show these have been raised;
  • Chase all sales personnel up on all the orders they have not requested to be invoiced.

CIS & PAYE:

  • Monthly reporting to HMRC CIS for all labour in the scheme reporting the payments and deductions we have made;
  • Sending monthly statement of payments and deductions to all sub-contractors;
  • Monthly payments to HMRC for PAYE/NIC and tax deductions from sub-contractors;
  • Year End procedures for the above including P11Ds for staff expenses.

Petty Cash:

  • Monthly reconciliation of petty cash for both Head Office and Retail Showroom.

Banking:

  • Processing payments and receipts on a daily basis for the FD to do the physical bank reconciliation.

Personnel:

  • Setting up new files, employee’s personal details and references. Health insurance – administrator for the group policy.

Payroll:

  • Processing monthly payroll to be outsourced including calculating and processing quarterly commission payments for sales staff.

ADHOC:

  • Utilities – Gas & Electric for Alfred Place & Warehouse – negotiate each year with energy suppliers for the best prices;
  • Endless filing of paid invoices, timesheets, etc and transferring year end files over, packing and boxing them up for storage at the warehouse.
  • Monitoring Invoice Email Inbox;
  • Monitoring Accounts Email Inbox;
  • Monitoring SOR Email Inbox;
  • Answering the phones;
  • Receiving, distributing and sending out post in Louise’s absence;

Requirements

  • Experience managing an accounts function preferably within the Building & Construction industry.
  • Experience in dealing with development contracts essential.
  • Thorough knowledge of accounting principles and procedures.
  • Thorough knowledge and understanding of VAT and CIS.
  • Intermediate to advanced level skills of Microsoft Excel.
  • Knowledge of Sage is essential.
  • Knowledge of SMART is desirable but not essential.
  • Excellent communication and presentation skills
  • Good commercial awareness
  • Excellent attention to detail

We offer

Competitive Salary (Depending on experience)

In Job UK & Ireland is an equal opportunity employer

Industry
Administration & Finance & Legal
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